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Brexit Preparations – the countdown is on

The government has released an online tool to help you understand how a no-deal Brexit might impact you and your business. We would advise you to use the tool as well as using the checklist below.

These are 10 immediate actions that will help you prepare your business for a no-deal Brexit scenario:

1. Make cross border cash payments before 31 October

Apply for AEO statusIf withholding tax (WHT) is likely to be payable on cross-border payments within your group after Brexit, consider bringing forward dividend, loan interest/capital payments and royalty payments to benefit from existing rules. Check out the WHT for different EU countries using our online tool.


2. Make VAT reclaims on expenses under 8th directive

VAT registrationsTax authorities are not keen on repaying VAT but there is an established online mechanism for reclaiming VAT on business expenses you incur within the EU. After a no-deal Brexit, UK businesses will only be able to use a paper-based 13th Directive process under which refunds can take much longer. Therefore, make claims now to limit the hit to your cashflow.


3. Know your customs duty rates

Supply chainConfirm what duty tariff you will be paying on your trading goods: some tariff rates will go up but others will go down under a temporary new UK tariff that will apply after a no-deal Brexit. As well as planning for the impact on you imports, don’t forget that UK businesses currently benefit from the EU’s trade agreements with many countries so your exports may become more expensive to some customers.

Find out more about the BDO customs and international trade services.


4. Protect your cashflow from customs duty and import VAT

EconomyCustoms simplifications such as Customs Warehousing, Transitional Simplified Procedures and Inward Processing Relief can help protect your cashflow from short term customs duty and VAT charges so putting them in place before Brexit could save you time and money.


5. Ensure you will get the paperwork right

EU presenceCheck that your systems are set up to handle the new VAT requirements and customs arrangements and make sure your teams have been trained on what they need to do. The government is making grants of up to 100% of the cost of training for employees on the new customs arrangements, up to a limit of £2250 for each course. Find out more about the Customs Training and IT Grants scheme.


6. Check your data transfer and protection obligations

Workforce planningCheck what restrictions there will be on transferring data across borders after Brexit, and put new policies in place now to prevent potentially expensive breaches of rules in EU countries. You may need to change your contract terms to comply. Read the government guidance.


7. Adjust your contract terms

Group structureWhere your post-Brexit trade will incur additional duty, administrative costs for transport or other costs, you should review your terms of businesses with customers. Whether or not you choose to absorb these costs, it is vital to communicate any changes to your customers so that there are no unpleasant surprises after Brexit.


8. Day One trading in the EU

ForecastCheck that you have the licences/permits/approvals you need in all the other EU states in which you operate so that you can carry on trading as you do now. For example, are local VAT registrations needed? Should your product labelling change from 1 November? Are you set up to make any new tariff payments needed? HMRC’s ‘Get ready for Brexit’ information service provides a wide range of information on the licences you may need after a no-deal Brexit.


9. Secure your staff here and in the EU

Personal dataCheck if your UK staff that are based in the EU will be able to work after a no-deal Brexit – will they need a local work visa? For EU staff based in the UK, check that they have applied for settled status or pre-settled status in the UK and understand the recently announced transitional arrangements for a no-deal Brexit. 


10. Stock up to help manage transport delays

Import ExportThe pre-Christmas period is one of the busiest for cross border goods traffic but there could be delays at UK borders after Brexit. If you import or export – getting advance supplies in place now will ensure that you can maintain sales in the run up to Christmas.